Press Conference Public Relations Firm in Florida

As social media brand campaigns and live streaming continue to evolve into the norm, it may seem as though the traditional press conference is no longer needed, but that is far from the truth. When it comes to crafting a specific message to benefit your credibility, image and brand, there’s nothing like a press conference to help you accurately guide the narrative and highlight your company’s true mission. The question is, when is it appropriate to hold a press conference and what are its risks and potential benefits?

What is a press conference?

A press conference is an organized meeting for the media. It gives brands or individuals the opportunity to share information, make an announcement and answer questions, all in one shot.

When should you hold a press conference?

A public relations press conference is a great way to bring attention to special news that might be of interest to a broad swath of local, regional or national media, including print, broadcast and online outlets. Examples include a new headquarters or plant that creates new local jobs, a lawsuit with a compelling backstory, company, organization, property, government official or agency, an investigation, indictment, land use or business dispute, allegations of criminal activities, responses to controversies involving your company, key executives or products, safety issues, employees or unions and major incidents with injuries or fatalities or crime.

Essentially, a press conference can be appropriate whether your company is celebrating or conducting damage control. If you’re facing bad press, you can use a news conference to help separate fact from fiction to ensure that your message is consistently and accurately communicated to the public. Press conferences help combat gossip and alternative facts that have become increasingly prevalent in the age of social media.

Crisis Management South Fl

Online Reputation Management Miami / Ft Lauderdale

BoardroomPR has done a tremendous job creating and building a brand for our upscale real estate developments. There’s no one better at delivering national and international press – and creating and executing themed events that draw top luxury brokers and targeted buyers to our projects.

- Neil Fairman

President, The Plaza Group

Their team is aggressive, smart and results-driven. They deliver media coverage from CNBC to the front pages of the Wall Street Journal. Julie and her team’s energy and enthusiasm to do a great job is unmatched! I highly recommend BoardroomPR!

- Steven Fischler

President, SRF Ventures

I’ve worked with BoardroomPR for many years. They are an excellent PR firm. BoardroomPR helped brand my first Professional Employer Organization business which was sold for over a billion dollars. Today they are working with us at Congruity HR, our latest Professional Employer Organization company. Julie, Jen and her team are results-driven and a fantastic group to work with.

- Mike Viola

CEO, Congruity HR

I have been a client of BoardroomPR for over 20 years. They are the best public relations firm in Florida. They are professional, insightful, intelligent, and have the ability and connections to regularly promote me and my sports and entertainment practice locally, nationally and internationally. Most recently, they were instrumental in having three incredible articles written about me, my sports practice and my attendance at the 2024 Summer Olympics in Paris, where I represented two multiple gold medal and world record holders, U.S. swimmers Caeleb Dressel and Bobby Finke. I couldn’t be more pleased with BoardroomPR and all of their staff. I highly recommend them!

- Alan Fertel

Partner at Weiss Serota Helfman Cole + Bierman

e-Builder enjoys a successful partnership with the BoardroomPR team. They’ve done an incredible job getting the word out about e-Builder, both locally and nationally, as an innovative, fast-growing technology company in South Florida. What we like most is that they are so responsive to our needs and requests.

- Ron Antevy

President and CEO, e-Builder

The BoardroomPR team has played a critical role in helping us elevate the Bento brand and share the news of our statewide expansion through traditional media, social media and event planning. They worked closely with our marketing team and have been integral in creating awareness for our restaurant openings. They are a pleasure to work with.

- Johnny Tung

Owner, Bento Asian Kitchen & Sushi

Many thanks to the more than 60 PR professionals who attended yesterday’s Goldcoast PR Council meeting on AI Tips for PR – and special thanks to the presenters from Boardroom PR: Daniel Benjamin, Mara Gordon and Ashley Kearns.

- Gary Schweikhart

Co-Founder, Goldcoast PR Council

Hiring BoardroomPR for our PR and Marketing has been one of the best decisions our company has made. We have grown as a team, as a company and in the process added Boardroom’s team as part of the Tobin family.

- Kenia C. Lee

Tobin, Inc./Tobin Real Estate

Boardroom promised us results and they delivered. The Wall Street Journal’s front page, Forbes, CNN, and NBC are just a few examples. Boardroom’s media experts spoiled us. They also helped us successfully launch Equilibrix, our email marketing company.

- Miriam Cohen

President, SelectJOBS.com and Equilibrix

They spent countless hours to develop a fabulous website supported by high profile social media, SEO and PR campaigns, video production and special event support, helping us generate new admissions. They always come through for us!

- Alice Hendrickson

Director of Admissions/Financial Aid, St. Marks Episcopal

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Who should attend?

Your invitation list depends on the goal of your press conference. If you are looking for news coverage, then you want to alert media such as TV and newspapers. If you are holding an industry-specific event, invite the proper publications. This is where our experienced South Florida public relations team becomes critical. We are able to leverage our extensive contacts and relationships across multiple industries to bring together the audience you need. Our team has the respect of top media outlets, key industry editors and thought leaders and the major wire services and online portals. In addition to these press outlets, you should also consider inviting cultural and political influencers.

How should I promote my press conference?

Leave it to the PR pros, trusted practitioners who have the experience, team, and contacts to make the biggest splash while evaluating and mitigating risks. We know the proper steps to get media attention. We begin by issuing a press release at least a few days before the conference. That’s followed by a media alert the day before and day of; the streamlined advisory answers the who-what-where-when questions and explains why it is important to attend. The professionals may recommend distributing an announcement via a national newswire such as PRNewswire, Business Wire, Access Wire, or PR Web to reach the largest possible local and national audience. This should be used as a supplementary tool. Finally, we employ arguably our most important step, picking up the phone beforehand, the day of and after the press conference to maximize attendance and news coverage.

How should I prepare my press conference participants?

We make sure you are ready for what is about to happen. We will make sure to explain the process and how everything will work, down to what to wear and where to stand. If the you will be taking questions from reporters, you may want to practice and review answers. Always let us know if there is anything negative that could come up, so everyone can be prepared. As a PR professional, we do the research necessary before putting you in front of the media.

How can I minimize risks associated with conducting a press conference?

Planning is key. As Public Relations professionals, we have a checklist to take care of simple but important matters such as checking the audio and video situation beforehand. We review the size of the location to ensure that there is enough room for everyone who is attending. We also make sure participants know how to end the press conference if they feel as though it is going too long or they are not comfortable answering questions. Our experienced staff will make sure everything is ready to go as planned and will intervene if things go south.

What makes a press conference successful?

Organization. Public Relations professionals make sure you are clear on the time, place, and any logistical details that those attending will need to know. We have the answers to all of your questions, from “Where should people park?” to “Will news outlets need to string cable?”. We help you make the point of your press conference clear and expectations manageable. For example, if it is a fundraiser with a famous attendee don’t promise an interview with that A-lister unless you are positive you can deliver.

Should social media be part of the press conference?

Social media can be your friend. Live streaming gives you the ability to share messages nationally and instantly. Years ago, local media had to send video to affiliates once the footage was back in-house. Now, we stream press conferences live on social media, giving national media and publications the opportunity to get your message out there immediately.